Primary Location:             Kyiv, Ukraine

NATO Body:                       NATO Representation to Ukraine

Schedule:                          Full-time

Grade :                              Locally Engaged Staff Grade 6

Salary :                             2229.30 EUR per month (subject to local taxation)

Application deadline:      23:59 on 27 June 2024

 

SUMMARY

The NATO Representation to Ukraine (NRU) facilitates political and military dialogue and co-operation between the Alliance and Ukraine, as well as coordinating NATO’s practical support to Ukraine.

The NRU is a principal stakeholder in coordinating NATO’s Comprehensive Assistance Package (CAP), which provides a consolidated platform for NATO’s practical support to Ukraine.  The CAP enables Ukraine to become more resilient, to better provide for its own security, and to carry out essential reforms, in particular in the security and defence sector.

A key role of the NRU is to provide advisory assistance to Ukraine’s security and defence sector regarding the implementation of Ukraine’s adapted Annual National Programme (aANP).  This document, renewed yearly, outlines a range of institutional reforms aimed at preparing Ukraine’s integration into the Alliance.

 

The Protocol and Events Officer manages the organisational, protocol, and logistic aspects of NRU engagements and NATO HQ visits to Ukraine, as well as in-country missions of NRU International Staff. S/he coordinates the organisation of NRU events such as leadership meetings, conferences, and hospitalities. 

1.     QUALIFICATIONS AND EXPERIENCE

a.     ESSENTIAL

The incumbent must:

  • have a first level university degree in international relations, public administration or other relevant field;
  • have a minimum of 5 years’ directly relevant work experience in administrative support duties, application of protocol rules and procedures, high level events coordination and management;
  • have a good knowledge of diplomatic protocol rules and procedures;
  • have strong attention to detail;
  • have excellent interpersonal and communication skills, both oral and written;
  • be prepared to travel and demonstrate flexibility to work outside normal office hours, when required.
  • be conversant with various software packages, in particular the Microsoft Office suite;
  • have experience within multidisciplinary and multi-cultural environments dealing with a variety of stakeholders;
  • languages: English Level 5 (Advanced); Ukrainian Level 6 (Proficient), including excellent drafting skills;
  •  have no criminal record and pass security vetting.

a.     DESIRABLE

The following would be considered an advantage:

  • experience working in an international environment;
  • knowledge of NATO procedures and practices;
  • experience working in an international political organisation, a national administration or a military environment;
  • experience with an international organisation, embassy, or similar organisation;
  • experience working in a military environment.

 

2.     MAIN ACCOUNTABILITIES

  • Plan, organise, and coordinate logistical, organisational, and protocol aspects of NRU engagements, visits, events, and other meetings;  
  • Prepare venues, oversee hospitality functions, and provide on-site support as required;
  • Draft correspondence, programmes, and hospitality requests for NRU events, visits, receptions, and other activities;
  • Make travel arrangements for NRU management: prepare travel authorisations and liquidations, book transport and accommodation, fulfil any other task related to travel administration;
  • Act as point of contact for requests of a protocol nature;
  • Coordinate with stakeholders in NATO HQ, including International Staff and International Military Staff (IMS), as well as with local counterparts and others as appropriate;
  • Maintain a database of internal and external contacts and counterparts;
  • Proactively develop skills in areas such as planning and organising, new technology, and effective communication;
  • Support or stand in for other members of the Front Office as necessary;
  • Support local staff recruitment;
  •  Perform other duties as required.

1.     INTERRELATIONSHIPS

The Protocol and Events Officer works under the overall leadership of the Head of the NATO Representation to Ukraine, reporting to the Head of the Administrative Team, while also maintaining a close working relationship with other members of the Representation.

COMPETENCIES

The incumbent must demonstrate:

  • Achievement: Creates own measures of excellence and improves performance;
  • Analytical Thinking:  Sees basic relationships;
  • Clarity and Accuracy: Checks own work;
  • Conceptual Thinking:  Applies learned concepts;
  • Customer Service Orientation: Takes personal responsibility for correcting problems;
  • Initiative: Is decisive in a time-sensitive situation;
  • Organizational Awareness: Understands organisational climate and culture;
  • Self-Control: Manages stress effectively;
  • Teamwork: Cooperates. 

 

2.     EMPLOYMENT CONDITIONS

The basic salary for  this post is Euro 2229.30 EUR per month (subject to local taxation). Furthermore, the successful candidate will, receive social benefits (health care, including health and accident insurance).  Where applicable, NATO may request Ukrainian authorities for staff members’ exemption from military mobilisation.

NATO  may offer a three-year contract to the successful candidate, with the possibility of  renewal for up to three years, during which the incumbent may apply for conversion to an indefinite duration contract. This possibility is based on the needs of NATO and on the performance of the incumbent.

The nature of this position may require the staff member to travel for work and/or to work outside normal office hours.

NATO may put specific security and safety procedures in place, based on the security situation in Kyiv, Ukraine.  Security arrangements apply to all staff and all staff are required to follow instructions by the NRU Security Team, when on NRU premises or during duty travel.

The NATO Representation to Ukraine is a non-smoking environment.

3.     HOW TO APPLY

If interested, please contact [email protected], indicating the job title in the subject line and attaching your CV and any other documents you deem relevant, such as a motivation letter.  Please provide contact details for at least two people who can provide reference regarding your performance in your previous position(s).

The deadline for applications is 23:59 on 27 June 2024.  NATO will accept no applications beyond this deadline.

Recruiters will invite shortlisted candidates for on-line written tests and interviews.

Please note NATO will not accept submissions, in any phase of the recruitment and selection, prepared in whole or in part by means of generative artificial-intelligence (AI) tools, including and without limitation to chatbots, such as Chat Generative Pre-trained Transformer (Chat GPT), or other language generating tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such generative or creative AI applications may be rejected without further consideration at NATO’s sole discretion, and NATO reserves the right to take further steps in such cases as appropriate.

NATO is committed to diversity and inclusion, and provides equal access to employment, advancement, and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability.