Finance & Administration Officer; Translator

Democracy Reporting International (DRI) in Ukraine is looking to hire a qualified and motivated professionals for two positions: Finance and Administration Officer; Translator. Deadline for applications: 31 July 2017.

Democracy Reporting International (DRI) is a non-partisan, independent, not-for-profit organisation registered in Berlin. DRI promotes political participation of citizens, accountability of state bodies and the development of democratic institutions world-wide.

DRI has been present in Ukraine since September 2014. Together with the Institute of International Relations of the Taras Shevchenko National University of Kyiv, DRI has worked with major Ukrainian civic initiatives to provide systematic monitoring and reporting on the key political reforms. The aims of the project are (1) to provide Ukrainian and international public with regular first-hand reports and analyses of ongoing political reforms, feeding international standards and comparative practice into the reform discussions, and (2) to build capacities of regional and local civil society groups, youth organisations and students for monitoring, analysis and advocacy for reforms. The project is funded by the Federal Foreign Office of Germany.

  1. Position Title:Finance and Administration Officer (f/m)

Position Location: Kyiv, Ukraine; travel within the country required according to the project needs. Travel to DRI HQ in Berlin for trainings

Reporting lines: Country Representative for disciplinary oversight, Director of Finance and Administration in DRI HQ for the functional oversight

Contract Period: 9 months, with a possibility of prolongation

Form of employment: full-time

Start Date: as soon as possible

 Background:

Duties and responsibilities:

The Finance and Administration Officer will advise and support DRI in the area of finance, administration, procurement, and human resources, especially with the following tasks:

  • Manage, and supervise the financial and administrative operations of DRI office in Ukraine;
  • Prepare monthly financial reports for DRI Headquarters;
  • Prepare monthly wire transfer requests and regular expenditure forecasts for budget monitoring purposes;
  • Process payments (cash and bank) and prepare all accounting records, including invoices, bank documents, cash receipts and cash disbursement journals;
  • Prepare procurement documentation and maintain a procurement system according to donor and DRI requirements;
  • Coordinate on procurement and logistics matters and liaise with local vendors and partners on related financial matters;
  • Maintain an electronic and physical filing system for administrative and financial records;
  • Maintain a human resources and payroll system;
  • Draft and oversee implementation of all administrative policies, procedures and templates, including human resource policy, travel policy, vehicle usage policy, leave tracking templates etc.
  • Be the main contact person for financial and administrative external stakeholders (bank, lawyers, state authorities regarding office registration, etc.);
  • Deal with legal issues, including the preparation and/or verification of contracts;
  • Manage the project office, including IT issues, in coordination with the Country Representative and HQ;
  • Ensure that the project office meets all donor requirements, Ukrainian legal requirements as well as DRI internal regulations;
  • Perform any other related duties, which may be assigned by supervisors.

 Qualifications and experience:

  • University degree in Business Administration or relevant discipline;
  • Minimum five years of experience in administration and financial management; with demonstrated experience (at least 2 years) of working in a similar role for not-for-profit organisations;
  • Fluency in written and spoken English and Ukrainian, including the ability to draft and revise texts, both for contracts and reports;
  • Ability to analyse information from different sources and synthesise this information into coherent and brief reports;
  • Sound knowledge of financial management principles, in particular with regard to project management and allocation of resources;
  • Strong time management skills and capability to meet strict deadlines;
  • Excellent IT-skills, including excellent knowledge of Excel;
  • Self-motivation and good communication skills are a strong asset for this position.

DRI values diversity and aims to be an equal opportunities employer.

 How to apply:

Interested applicants should send their applications (cover letter, CV and three contacts for references) in one pdf file to europe@democracy-reporting.org including ‘Finance and Administration Officer – Ukraine’ in the subject line.

Closing date for applications: 31 July 2017 (midnight CET).

The position may be filled before the end of the deadline, so early applications are encouraged.

Only shortlisted candidates will be contacted for an interview.

  1. Position Title:Translator (English – Ukrainian), (f/m)

Position Location: Kyiv, Ukraine

Contract Period: 9 months, with a possibility of prolongation

Form of employment: part-time (50%); flexible working hours and possibility of home office

Start Date: as soon as possible

 Duties and responsibilities:

Under the supervision of DRI’s Country Representative in Ukraine or his designee, the Translator will perform translation and proof-reading services in relation to DRI’s project publications and project materials, in particular:

  • Translate DRI’s publications and other project materials (legal reviews, presentations, opinions, newsletters, press releases, briefing papers, DRI’s legislative monitoring chart etc.) mainly from English into Ukrainian and if required from Ukrainian into English;
  • Perform proof-reading and editing of publications and ensure they correspond to DRI style guide and layout;
  • If required, provide translation services to DRI local and international experts working on project assignments (written translation and consecutive translation at meetings);
  • Organise and coordinate language services provided to DRI by outside interpreters, oversee the quality of services provided and advise on the choice of suppliers;
  • Follow and update DRI’s style guide for publications in Ukrainian to ensure quality, clarity and consistency;
  • Upon request, produce a report regarding the activities taken;
  • Any other tasks as required and assigned by DRI’s Country Representative in Ukraine.

Qualifications and experience:

  • University degree in linguistic education, translation or other relevant fields;
  • Applicable linguistic experience; minimum of four years of directly related experience in translating/ interpreting;
  • Proven experience in translating materials related to political and legal developments in Ukraine is a strong asset for this position;
  • Fluency in written and spoken English, Ukrainian, including the ability to draft and revise texts, both for publishing and for public presentations;
  • Capability to deliver on time;
  • Computer literacy with practical experience in Microsoft applications.

DRI values diversity and aims to be an equal opportunities employer.

How to apply:

Interested applicants should send their applications (cover letter, CV and three contacts for references) in one pdf file to europe@democracy-reporting.org including ‘Translator – Ukraine’ in the subject line.

Closing date for applications: 31 July 2017 (midnight CET).

Due to the number of applications DRI typically receives only short-listed candidates will be contacted for an interview. Applicants may be contacted before the deadline.

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