Chemonics International Inc.
Ukraine ARDS Program
Scope of Work
Procurement Specialist

Background

The Agriculture and Rural Development Support Project, hereafter ARDS or the ARDS project, is implemented through a four-year, cost-plus-fixed-fee completion type task order funded by the United States Agency for International Development (USAID). ARDS builds on USAID’s previous projects in Ukraine and lessons learned by USAID/Ukraine, Ukrainian partners, and other donors. ARDS is implemented by Chemonics International, Inc. and began on September 7, 2016.

The project exists to help create a better governed agriculture sector that provides attractive livelihoods in rural areas of Ukraine. The two areas of focus for ARDS are the enabling environment and market development, with a focus on selected rural areas. The project works both at the national and oblast level, with a special focus on rural development in southern and eastern Ukraine. The project embraces the collaborating, learning, and adapting (CLA) framework promoted by USAID and incorporated into ADS 201. Across all tasks of the contract, ARDS works with government institutions, private sector entities, and other partners in planning, monitoring, and mapping outcomes, and thereafter scaling up what works and/or adapting by redesigning strategies and tactics employed to implement tasks.

Purpose of Assignment

The Procurement Specialist will provide a wide range of professional support to the ARDS project activities through acting as the focal point for a wide range of purchases of goods and services.
The Procurement Specialist will work under direct supervision of, and report to, the Finance and Administrative Director (FAD). The post of assignment is the ARDS Kyiv office. The term of assignment, subject to review and satisfactory performance, is through the end of the Project.

Responsibilities
• Assist technical staff with drafting event-planning requirements and contracts;
• Prepare and announce RFQs/RFPs, receiving proposals, and screening proposals and budgets for allowability and reasonability;
• Form selection committees and serve as nonvoting member to facilitate evaluation of proposals;
• Draft selection memos and sole-source justification and negotiation memos;
• Ensure that solicitation procedures as well as executed contracts are fully compliant with USAID regulations and Chemonics’ policies and procedures;
• Obtains proper signatures on contracts per field office signing authorities.
• Coordinate overall logistics for project events, including, but not limited to, trainings, study tours, and meetings by managing correspondence between logistics company and ARDS office and making other event arrangements as necessary;
• Ensure that suppliers and contractors are fully compliant with contract terms and conditions in terms of reports and/or invoices, as well as with USAID regulations and Chemonics’ policies and procedures;
• Builds grantees’ capacity to conduct procurement processes independently;
• Refines and updates the field procurement manual in collaboration with the home-office project management unit;
• Check deliveries and invoices against purchase order for type, quantity, and condition.
• Prepare purchase requests and orders, supplier agreements, and subcontracts for procurements and ensure compliance with USAID regulations and Chemonics’ policies and procedures.
• Drafting memos regarding service providers’ and vendors’ performance;
• Enters and updates information on purchase orders and inventory into procurement and inventory databases;
• Assist with record management by filing, scanning, and maintaining documents;
• Maintain and routinely update ARDS’ fixed price agreements database;
• Perform other tasks as may be required.

Qualifications
• Minimum three (3) years administrative experience, preferably on USAID or other donor-funded projects in a similar position in terms of the job tasks and responsibilities outlined above.
• Record of success achieved in dynamic, demanding, and structured environments.
• Post-graduate degree in law, business, finance, economics or related field.
• English fluency, with excellent writing and presentation skills.
• Word processing (Microsoft Word), spreadsheet (Microsoft Excel), e-mail (Microsoft Outlook).
• Proven ability to work professionally, constructively and collaboratively as part of a team, meet deadlines, communicate effectively, and deal with diverse partners (including government officials, entrepreneurs and international donors) in a challenging environment.
• Ability to manage daily activities and achieve expected results with or without direct oversight.
Previous experience in procurement for international donor-funded projects preferred.

Application Instructions.
Send electronic submissions to ards.hr@ukraineards.com by May 04, 2017. Please submit your CV and cover letter with “Procurement Specialist [+ your Family Name and First Name]” in the subject line; please also do not forget to additionally indicate your name in the subject line of your e-mail. No telephone inquiries, please. Only finalists will be contacted.

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.

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